Event Planning Guide

Ready to plan an event fr the Girls’ Bill of Rights? No matter what kind of event you have in mind, use this guide to simplify the process and make sure your day goes smoothly. Good luck!

  1. Select a location, date, and time that will maximize the number of girls attending your event. Consider the needs of girls in your community. A thoughtful selection ensures strong attendance of girls. 

    Here are some questions to get you started: 

      • What holidays make it less likely for a diverse audience to attend? (for example, practicing Jewish girls may not venture out on Friday evening/Saturday because of Sabbath)

      • Is it a space that is accessible to handicapped girls? 

      • Are there secure restrooms for people of all genders? 

      • Can girls of all backgrounds and styles of dress travel to and from the venue safely?

      • Would more girls attend if this was an online event such as a Facebook/Instagram live, Google Hangouts/Skype video call, or WhatsApp call?

  2. Identify the audience for your event. They can be girls who are a part of your organization’s programming, girls in nearby schools, and/or girls that are from the community in which you work. For us, ‘girls’ means anyone who identifies as a girl. You might also think about opening your event to people of all genders and ages. After you have decided, lay out a plan to reach them. You might consider posting flyers (where girls will see them), sharing on social media (Whatsapp,  Facebook, Instagram, Twitter), connecting with school officials, partnering with other organizations, or walking around your community. 

  3. Create an agenda for your event. Be sure to include extra time to ensure that everything runs smoothly and on schedule. 

  4. Prior to your event, send a message to your event space and anyone speaking at it to ensure everyone is on the same page one week in advance. 1-2 days from your event, send a final event reminder to everyone you reached out to. 

  5. Prepare any materials you will need for the discussion. This could include printed copies of the Girls’ Bill of Rights, pens, and paper, or even snacks or drinks. (None of this is required and you do not have to include materials to hold an event.)

  6. Head to your event space early and set up the room as needed. Choose an area by the entrance where attendees can sign in and share their contact information. You may also consider having copies of the Girls’ Bill of Rights and an event agenda.